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Relationships and Roles Overview

SuperEval gives districts flexibility by allowing you to assign roles and relationships among users. These permissions define how users interact with the platform - whether they can view, edit, or manage evaluations. Follow this guide to learn more about what each role and relationship can do:

Relationships

Relationships individually connect one user to another and determine the level of access they have.

Evaluated By / Evaluating

  • Indicates who a user is being evaluated by or who they are evaluating
  • Primary Evaluator: The lead evaluator who manages and advances the evaluation process (denoted by a crown icon)
  • Secondary Evaluator: Additional evaluators who can contribute to the evaluation - the Primary Evaluator sets what percentage each evaluator contributes to the final rating

Viewed by / Can View

  • The relationship that gives the viewer ability to view the progress (but not edit) the associated users evaluation in the Select Evaluation dropdown
  • Relationship must be designated / requested every time a new user is added to the district

Assistant / is the Assistant of

  • The relationship that gives the assistant the ability to support the evaluation by viewing the user's dashboard, editing steps on their behalf (including goals, reflections, and evidence), and marking steps complete on their behalf

Roles

Roles are added permissions that grant the user access to parts of the District Management page along with other permissions. These four roles are each outlined below.

Note: Users can hold multiple roles

District Manager

The highest level of permission, typically given to primary contacts, superintendents or HR staff. This role includes access to all non-board-evaluated evaluations and final ratings. On the District Management page, they can access the following for all employees, principals, and non-board evaluated users for all school years that the district has used SuperEval:

On the Dashboard, they can do the following for all employees, principals, and non-board evaluated users:

With Impersonation Permission (if granted by non-board-evaluated staff), they can see and act exactly as the user would, including the ability to:

  • Edit goals, reflections, and evidence on behalf of the user
  • Edit current evaluation steps
  • Access and edit account settings

Note: District Managers cannot edit ratings or comments unless they are assigned as an Assistant or have been given impersonation access.

See the District Manager Features guide for additional information. 

Assistant District Manager

A lighter version of the District Manager role, Assistant District Managers can do the following for non-board-evaluated employees:

If an Assistant District Manager needs the ability to view employee evaluation progress, the Employee Progress Access role also needs to be assigned.

District Clerk

Designed for clerks who support superintendent and board evaluations. They can do the following for all superintendent and board evaluations for all school years that the district has used SuperEval:

On the District Management page (for superintendent, board, and board-evaluated staff), they can:

With Impersonation (if granted permission by superintendent or board member), they can see and act exactly as the user would, including the ability to:

  • Edit goals, reflections, and evidence on behalf of the user
  • Edit current evaluation steps
  • Assist the Board President in moving the superintendent’s Mid-Year Review to a Year-End Evaluation
  • Access and edit account settings

See the District Clerk Features guide for additional information. 

Employee Progress Access

The most limited role. Users with this access can only:

If you require further assistance, please contact the Help Desk or call 1-844-312-3825.

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