Principal: Communication Plan

If you are a superintendent or admin organizing principal evaluations, this communication plan provides you with ready-to-use email templates to help guide principals through the SuperEval process. Each email template below encourages engagement and outlines the specific steps users need to take at each stage of their evaluation. Check out any of our email templates below:

1. Welcome & Getting Started
2. Evaluation Kick-Off
3. In-Progress Reminder
4. Deadline Approaching
5. Final Review & Digital Signatures

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1. Welcome & Getting Started

• When to Send: At the beginning of the SuperEval process
• Subject: Welcome to Your SuperEval Journey!

Hi team!

We’re excited to kick off this year’s SuperEval journey! This is a chance to collaborate on setting goals, reflect on achievements, and focus on growth together. Here’s how to get started:

Next Steps:

• Principal: Set your annual goals and select competencies that align with your growth priorities and district objectives. After completing Step 1, start your self-evaluation in Step 2, which you can continuously update throughout the year. Refer to this Help Article for a step-by-step guide.
• Superintendent: I will partner with you to finalize your goals and competencies. Once they are finalized in Step 1, I will move onto my evaluation of you in Step 2, continuously supporting your progress and adding evidence throughout the year. 

Getting Started:

• Log in at [Platform URL]. If you haven’t received a password yet, click “Reset Password” to create one and log in.

Key Dates:

• Step 1 Deadline: [Insert Due Date]
• Step 2 Deadline: This isn’t due until [Insert Due Date], but you should be continuously working on this throughout the year.

If you have any questions, please let me know!

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2. Evaluation Kick-Off

• When to Send: Approaching the Step 1 due date
• Subject: It’s Time to Start Your SuperEval Self-Evaluation!

Hi team,

We’re approaching the first checkpoint! If you haven’t already, now’s the time to log into SuperEval at [Platform URL] and complete Step 1 by [insert due date]. Once Step 1 is complete, we will both begin our evaluations in Step 2, reflecting on growth throughout the year.

Next Steps:

• Principal: Mark Step 1 as complete and start building your self-evaluation, reflecting on your goals and adding evidence to showcase achievements. This Help Article will guide you through each step.
• Superintendent: I will start reviewing your selected goals and competencies, providing feedback and supporting evidence throughout the year.

Feel free to reach out with any questions.

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3. In-Progress Reminder

• When to Send: Midway through the evaluation period
• Subject: Keep Your SuperEval Evaluation Moving Forward!

Hi team,

This is a friendly reminder to keep your SuperEval evaluation moving forward! Continuous reflection helps you stay aligned with goals and objectives, leading to more meaningful growth rather than waiting until the end of the evaluation period. You can continue to work on your evaluation at [Platform URL]. 

The Help Article is here for guidance if you need it.

Let’s keep up the momentum - feel free to reach out with any questions!

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4. Deadline Approaching

• When to Send: A couple weeks before the evaluation deadline
• Subject: SuperEval Deadline Reminder – Finalize Your Evaluations!

Hi team,

We’re approaching the [insert due date] deadline for evaluations, so this is a quick reminder to continue working on your SuperEval entries at [Platform URL].

Next Steps:

• Principal: Finish your self-evaluation by finalizing reflections and uploading any remaining documents. Refer to the Help Article for assistance.
• Superintendent: I will be sure to finalize my side of the evaluation and provide feedback ahead of the deadline.

Let’s get this wrapped up – don’t hesitate to reach out if you need assistance!

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5. Final Review & Digital Signatures

• When to Send: After Step 2 and before the end-of-year wrap-up
• Subject: SuperEval Evaluation Complete – Final Steps & Signature

Hi team,

The evaluation process is almost complete! Please take a final moment to review all feedback and sign off by [insert due date]. You can access the final copy by navigating to [Platform URL]. 

Let me know if you have questions!

If you require further assistance, please contact the Help Desk or call 1-844-312-3825.