Comprehensive SuperEval User Guide for Administrators and Employees

This guide walks Administrators and Employees through completing your self-evaluation in SuperEval, from setting annual goals through final sign-off. Use the section list below to jump to the part of the process you need. For help with the new AI-enhanced features, look for the sections with the light blue background that include the AI Feature graphic.

In This Guide

• Initial Setup (Skip if you have opted out of our AI features)
• Step 1: Administrator's Goals and Competency Selection
• Step 2.a: Administrator's Self-Assessment
• Step 2.b: Administrator Reviewer's Evaluation
• Step 3: Administrator's Consolidated Evaluation
• Step 4: Proposed Evaluation: Final Review and Sign Off
• Accessing Final Evaluation Documents
• Our Observed Best Practices

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Initial Setup (Skip if you have opted out of our AI features)

If you do not plan to use any AI features, there is no initial setup for you to do before beginning your evaluation. Please proceed directly to Step 1. Later in this document, the instructions for AI features will be clearly flagged. Please skip over those sections for your convenience.

For the AI features to tailor the generated responses to your specific job responsibilities, you must provide the system with your Job Description.  

To begin, click the AI icon in the top right corner of the page

Click on d. JOB DESCRIPTION

If you have a document with your job description written out, you can upload that here. If not, our service will generate a description for you based on your district’s strategic plan, your job title, and a provided list of Areas of Responsibility or Additional Context that you provide.

If you are generating a Job Description, fill out your Areas of Responsibility, confirm the Job Title is correct, and press GENERATE.

*NOTE*: Be sure to review the generated Job Profile. As with all AI-generated content, it is not ready for publication and to be used immediately upon generation. It is meant to save you time entering all the specific details. We highly recommend you review all generated content for accuracy and errors before confirming it.

Press GO TO DASHBOARD to begin your evaluation.

Step 1: Administrator's Goals and Competency Selection

In this initial step, the employee or administrator and the evaluator collaborate to establish annual goals that reflect the school's growth priorities and align with district performance targets.

1. Navigate to your Dashboard
2. Select the Evaluation dropdown and select My Self-Evaluation
3. Click on Administrator's Goals and Competency Selection
4. Navigate to Step 1.a ANNUAL GOALS
5. Click +Add to add additional goals
6. For each goal, add a title and description of the goal
   • Select Alignment to associate this goal with a competency (this is an optional step)

Our new AI functionality allows users to generate annual goals in three different ways. You can use any, all, or none of these to craft your goals. 

Within Step 1, click Intelligent Annual Goals to choose from three options:

1. Suggested Growth Annual Goals
2. Suggested Annual Goals
3. Create Focused Annual Goal

• Suggested Growth Annual Goals reviews your previous year's evaluation and suggests areas of growth to focus on this year.
  • Click the page numbers and arrows to review the generated goals and select the ones that you want to use on your evaluation by checking the Use this Annual Goal checkbox in the bottom left of the popup modal. Press Insert X Annual Goal(s) once you have selected all the ones that you wish to use.
• Suggested Annual Goals references your district's Strategic Plan and your Job Description to suggest goals for the year.
  • Click the page numbers and arrows to review the generated goals and select the ones that you want to use on your Evaluation by checking the Use this Annual Goal checkbox in the bottom left of the popup modal. Press Insert X Annual Goal(s) when you have selected all the ones that you wish to use.
• Create Focus Annual Goal prompts you to enter an area of focus and then crafts a goal around it.

In addition to generating your goals, SuperEval’s AI features include Suggested Alignment, which will review your goals and rubric to suggest an alignment to any applicable rubric competencies. There are three levels of alignment: Primary, Secondary, and Tertiary.

To use this feature, click on ALIGNMENT and select SUGGEST ALIGNMENT

• Use the arrows along the sides of the popup modal or the page numbers along the bottom to browse the suggested alignments.
• Select the alignments you wish to use with the Use this alignment checkbox in the bottom right corner.
• Press SAVE [X] ALIGNMENTS to confirm your selections and create the alignments.

7. Your evaluator uses Step 1.b and Step 1.c to adjust the domains and competencies you will be evaluated on
8. Ensure there is mutual agreement with the evaluator on the goals, competencies and weights, then click Mark Complete to advance to your self-evaluation in Step 2

Step 2.a: Administrator's Self-Assessment

The employee or administrator conducts a self-evaluation, reflecting on their performance and compiling supporting evidence throughout the year while the evaluator does the same.
1.    Navigate to your Dashboard
2.    Click on Administrator's Self-Assessment

3. Throughout the year, continue building your self-review by assessing each individual competency and annual goal
   • Provide a Rating
   • Submit text evidence in My Reflections and Comments
   • Submit tangible evidence (documents, images, websites, etc.) in Supporting Evidence

The Self-Evaluation step includes two new AI features for use during your evaluation:

1. The SUGGESTED EVIDENCE button appears when you expand the Supporting Evidence section associated with each rubric competency. This uses your evaluation rubric and job description to provide a list of possible evidence files you may have available that would be beneficial to include as evidence for the given competency.
2. The GENERATE NARRATIVE button uses your provided reflections and comments and, optionally, the contents of your evidence files to draft a reflective narrative around your performance in this competency area. Note: The quality and level of detail that is provided are reflected in the narrative generated.
   1. Once you have selected a rating, attached your Supporting Evidence, and added your Reflections and Comments, click on GENERATE NARRATIVE.  SuperEval’s AI feature will generate a reflective narrative based on your provided information and the rubric itself.
   2. Ensure the boxes are checked for Current Reflections and Comments and Supporting Evidence if you would like them to be used in drafting the narrative reflection and select a target word count for your narrative with the Word count not to exceed: field. Press Generate Narrative.
   3. Review the generated narrative for any inaccuracies or necessary manual changes and to make sure that it properly reflects the desired narrative. Press USE THIS NARRATIVE when you are satisfied (further editing is also possible after using the initial narrative).
   4. Repeat this for each rubric competency until your evaluation is complete.

4. At this time, if you are taking part in a mid-year evaluation, you will navigate to the Mid-Year Evaluation tab in the Evaluation Progress section (If you are not doing a mid-year evaluation, please continue to the next step.
5. Change your Current Mid-Year Status to In Progress
6. Fill out your Mid-Year Comments
7. When you are satisfied with your mid-year reflections, change the radio button to indicate to your evaluator that you are finished. 
8. Once they inform you that they are completed with your mid-year evaluation, continue to the next step
9. Once you are ready to submit your self-evaluation to the evaluator, navigate back to the Dashboard and click on Submit To Year-End Review

Step 2.b: Administrator Reviewer's Evaluation

The evaluator independently assesses the employee or administrator, either from a blank template or by referencing their self-assessment, while both parties conduct their evaluations simultaneously.

• No action is needed from the employee or administrator during this step

Step 3: Administrator's Consolidated Evaluation

SuperEval automatically consolidates the self-assessment and the evaluator's evaluation into a single document, allowing the evaluator to make any necessary changes to the final evaluation.

• No action is needed from the employee or administrator during this step

Step 4: Proposed Evaluation: Final Review and Sign Off

The employee or administrator and primary evaluator conduct a final review, and both parties provide digital signatures to complete the evaluation. The evaluation is stored in a digital archive that can be accessed at any time.

1. Navigate to your Dashboard
2. Click on Proposed Evaluation: Final Review and Sign Off
3. Click on the Comparison with the Reviewer Consolidated Evaluation Data dropdown to view a comparison table showing where you and the evaluator aligned on each competency and goal
4. Click on View Proposed Evaluation Feedback to view the final proposed evaluation, including ratings and comments from both you and the evaluator
5. Once you have reviewed the results, scroll to the bottom of the screen and click Sign to electronically sign the evaluation (the primary evaluator cannot sign the evaluation until after you have done so)

Accessing Final Evaluation Documents

Once the evaluation is complete, the employee or administrator and the evaluator will see three buttons at the bottom of their Dashboard: VIEW EVALUATION FEEDBACK, VIEW FINAL EVALUATION and EXPORT FINAL EVALUATION.

• Click VIEW EVALUATION FEEDBACK to see the final evaluation in its online format
• Click VIEW FINAL EVALUATION to see the final evaluation document as a PDF
• Click EXPORT FINAL EVALUATION to download a ZIP file containing the Final Evaluation and all attachments

Our Observed Best Practices

In our experience, the districts that report the most success using SuperEval for their evaluations tend to adhere to the following guidelines:

1. Make SuperEval usage a recurring, year-long task
   • For most users, this means a weekly check-in to add any new files that can later serve as evidence when filling out the evaluation. Users find that this approach keeps them mindful of their goals and evaluation, helps them present more comprehensive information, and saves time compared to hunting down evidence files at the end of the school year.
2. Ensure your due dates are accurate
   • SuperEval's reports and email notifications are based in part on the due dates set for your evaluation. Email reminders are much more effective at driving progress and ensuring timely completion when based on an accurate timeline of expectations. Reporting is also more accurate when due dates are properly maintained. Your evaluator can change your due dates — if they seem inaccurate, we recommend asking the evaluator to update them.

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If you require further assistance, please contact the Help Desk or call 1-844-312-3825.