Superintendent: Communication Plan

This communication plan provides ready-to-use email templates to assist superintendents in guiding their school board through the evaluation process. Each email outlines key actions for board members to take at each stage, ensuring they remain informed and engaged. Check out any of our email templates below:

1. Welcome & Getting Started
2. Evaluation Kick-Off
3. Deadline Approaching
4. Consolidated Evaluation Overview

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1. Welcome & Getting Started

• When to Send: At the beginning of the SuperEval process
• Subject: Welcome to This Year’s Superintendent Evaluation Process!

Hi Board Members,

We’re excited to begin this year’s evaluation journey in SuperEval! This process will help us align our goals for district growth and establish a clear path forward. Here’s what you need to know.

Next Steps:

• Superintendent: I will finalize the annual goals and competencies aligned with district priorities. Once complete, you will be able to log in and view the goals and competencies selected.
• Board Members: No action is needed from you at this stage, but you are welcome to review the my goals once they’re finalized by [Insert Due Date]. You will be able to start your evaluation of me once I finalize my self-evaluation by [Insert Due Date].

If you have any questions, please let me know!

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2. Evaluation Kick-Off

• When to Send: After the superintendent finalizes their self-evaluation in Step 2
• Subject: It’s Time to Begin Your Evaluation of the Superintendent!

Hi Board Members,

I’ve just finished my self-evaluation, reflecting on my performance and the progress we’ve made this year. It’s now your turn to begin evaluating my performance.

Next Steps:

• Log in at [Platform URL]. If you haven’t received a password yet, click “Reset Password” to create one and log in.
• After reviewing my self-evaluation, you can start your own evaluation by assessing each goal and competency. You’ll have the opportunity to rate my performance, provide feedback, and upload any supporting evidence.
• Refer to this Help Article for a step-by-step guide.

Feel free to reach out with any questions.

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3. Deadline Approaching

• When to Send: A couple weeks before the evaluation deadline
• Subject: SuperEval Deadline Reminder – Finalize Your Evaluations

Hi Board Members,

We’re approaching the [insert due date] deadline for evaluations, so this is a quick reminder to continue working on your evaluation of me. This is a key part of our process, and your feedback is important to ensuring we’re on track with our district goals.

Next Steps:

• Log in at [Platform URL]. If you haven’t received a password yet, click “Reset Password” to create one and log in.
• After reviewing my self-evaluation, you can start your own evaluation by assessing each goal and competency. You’ll have the opportunity to rate my performance, provide feedback, and upload any supporting evidence.
• Refer to this Help Article for a step-by-step guide.

Feel free to reach out with any questions!

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4. Consolidated Evaluation Overview

• When to Send: After the evaluation process is completed
• Subject: SuperEval Evaluation Summary – Next Steps!

Hi team,

Thank you all for completing your individual evaluations! We’re now moving to the next stage where the Board President will consolidate all the evaluations and finalize a copy. As Superintendent, I will not have access to your individual evaluations until the final copy is presented by the Board President.

Next Steps:

• Board President: Please log in to review the consolidated evaluation, make any final edits, and mark complete by [insert due date]. This will trigger the final review step for me to sign off. Don't forget to use the Help Article as needed.

Thanks for all the hard work as we approach the final steps!

If you require further assistance, please contact the Help Desk or call 1-844-312-3825.