The SuperEval team is excited to announce an upgrade to Step 3 for superintendent evaluations! Along with the visual upgrade, there are several new functions and features that will help districts navigate the evaluation process more smoothly than ever before! This article will introduce you to these changes and new features to ensure your evaluation process remains seamless.
Starting or Viewing an Evaluation
Grid Format
Step 3 now lists all the individuals participating in the evaluation in a grid format. The superintendent is shown near the top of the page under the Self-Evaluation section. The superintendent or board members can access the self-evaluation here.
Each participating board member is included further down the page, either in the Used Evaluations or Omitted Evaluations section (depending on the status). Each board member has their own tile (pane) containing their portion of the evaluation and all pertinent details.
Starting or Viewing an Evaluation
To begin your evaluation (if you haven't already done so), either click the green Start Evaluation button in the upper left corner of the page or the green Start Evaluation button located in the section of the grid view containing your name. Once you have started an evaluation, these button names will change to Edit Evaluation. You may click either of the Edit Evaluation buttons to resume the evaluation. Once you have completed your portion of the evaluation, the button names will change to View Evaluation, which you can click to examine a view-only version of your evaluation.
If you are an evaluator looking to begin or resume your evaluation of the superintendent, follow the same steps as above (first ensure you have chosen the desired evaluation from the Select Evaluation menu on your dashboard).
Using or Omitting Evaluations
If there is board turnover in the middle of the school year, a board member's evaluation of the superintendent may be in an unfinished state when their board term ends. SuperEval now gives the trusted agent the freedom to view, omit, or include a previous board member's work as part of the evaluation consolidation process.
By default, SuperEval will omit a previous board member's work, which will display in a whole new section called Omitted Evaluations at the bottom of the grid view. As the trusted agent, you may opt to include the previous board member's work by clicking the carat symbol to expand the list and display the omitted evaluations, clicking Options, and selecting Use Evaluation. The previous board member's ratings and comments will now be incorporated into the consolidated evaluation.
To omit an evaluation that is currently being used/included, locate the board member's evaluation in the grid layout that you want to exclude, click Options, and select Omit Evaluation. The previous board member's ratings and comments will now be omitted from the consolidation of evaluation data but will remain viewable in Step 3.
Evaluation Indicators
In adopting the new grid view for displaying the information on this page, evaluation status indicators are present to convey where each individual's portion of the evaluation stands.
- Used / Omitted - indicates if the evaluator's portion of the evaluation will be included in the data consolidation
- Trusted Agent - indicates who is assigned as the lead evaluator of the evaluation (typically the Board President)
- Not Started / In Progress / Completed - indicates the progress status of the evaluation (users can manually mark their portion of the evaluation complete despite not reaching full completion in the progress bar)
Evaluation Options
The options available to you depend on your role in the evaluation.
- Mark Evaluation Complete / Incomplete - allows you to manually indicate if you have completed your portion of the evaluation (even if some required fields remain incomplete)
- Use / Omit Evaluation - allows the trusted agent to determine if an evaluator's work will be included in the consolidation of evaluation data
Emailing Participants
Anyone involved in a given evaluation can send emails to the other participants, as needed, from the Step 3 screen. Click on Email Participants at the top of the screen:
Uncheck any participants you do not want to be included in the email, if necessary, and add the body of the message. Press Send and your message will be sent.
Recipients will receive an email from noreply@supereval.com labeled with your name and signed by you at the bottom:
Marking Evaluations Complete
Whenever a user fully completes an evaluation, it is automatically marked as complete. However, some users recuse themselves from certain portions of an evaluation. If, for any reason, you need to leave a section unanswered, you can manually mark the evaluation as complete to indicate to the trusted agent that you are finished.
To indicate that you have finished your portion of the evaluation, click the Mark Evaluation Complete button along the top of the screen.
Click Yes on the pop-up confirmation window. You will then return to your dashboard. The trusted agent will carry out the next set of necessary actions.
If you require further assistance, please contact the Help Desk or call 1-844-312-3825.
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