Exporting Completed Evaluations

Users with the District Manager Role can export all completed evaluations for a given school year for non-board-evaluated employees (i.e., administrators, principals, etc.).

Users with the District Clerk Role can export all completed evaluations for a given school year for just board-evaluated employees (i.e., superintendent, executive director, board self-evaluation, etc.).

If you would like either of these roles assigned to yourself or another team member, please reach out to your Client Success Manager and we will be happy to set this up for you.

The export tool offers four different options below, and any combination of the four can be selected:  

• Condensed Final Evaluation PDF (Signature Page)
• Comprehensive Final Evaluation PDF
• Final Evaluation Supporting Evidence Files (Attachments)
• Self-Evaluation PDF

Please be aware of the following:

• The evaluation files do not download instantly as the system needs time to compile all the district's data.
• You may navigate away from this page and will be notified via email once the export is available.
• Only completed (signed) evaluations will be included in the export, so check the User Progress Report in advance to ensure the majority of applicable staff have in fact finished their evaluations.
• All completed evaluations will be included in the export, so performing this action multiple times is likely to yield duplicate evaluation files.
• Completed evaluation files from previous school years are also available.
• All evaluation files will always be stored within SuperEval and will continue to be available to your district for as long as it is a subscribing partner. The new tool is offered to those who also wish to have a separate digital or print version for record-keeping purposes or for storing the files in a separate district repository.

Follow the steps below to export the completed evaluation files:

1. Navigate to Admin
2. Select the School Year you wish to export
3. Click the Export Data dropdown

4. Select Download Employee (or Board-Evaluated Employee) Progress Report 

   

5. Examine the Progress Report to ensure the employees you are expecting to export have in fact completed/signed the evaluations - if they haven't, perform the export at a later date
6. Click the Export Data dropdown again

7. Select Export Employee Evaluations (or Export Board-Evaluated Employee Evaluations) 

   

8. Click I Understand after reading the guidance statements
9. Select the items you wish to include in the export by checking the applicable boxes (the Final Evaluation [Signatures] PDF is automatically selected for you but you may deselect it) - click Additional Files to view the other options

10. Click Queue Export

    

11. Once you receive the email notifying you that the export is complete, navigate to Scheduled Exports on the Admin page

    

12. Select the applicable School Year

13. Under the Download column, click Download (remember that these files contain sensitive evaluation information/ratings and should be handled/shared using secure methods)

    

14. Exports will remain in the Scheduled Exports queue for future reference - if you wish to remove one, click Actions and select Delete Export

If you require further assistance, please contact the Help Desk or call 1-844-312-3825.